MyPolice - a new Human Resources Information System

New Zealand Police is introducing a new Human Resource Management Information System (HRMIS) called MyPolice. The new system will replace the current system, PeopleSoft, and will make it easier for people to manage their HR information such as pay, learning, leave, time and personal information.

MyPolice will replace the core functionality currently provided by older systems, as well as provide additional functions like recruitment and onboarding to cover the full employee lifecycle.

Quick facts

  • The HRMIS project started in October 2014. It is currently in the Realisation or Build Phase of the Project Delivery – having completed design in the first quarter of 2015.
  • Significant build and testing milestones have been completed recently, including the key functional areas of the system and parallel payroll testing.
  • The project is targeting a go-live of April 2017.
  • MyPolice is made up of three integrated systems:

SAP logoSAP will provide a payroll engine, and will enable employees to manage time, leave and personal employment information.

 

Success Factors logo SuccessFactors will support training, development, and recruitment.

 

KRONOS logo Kronos will be used by Workforce Management to manage schedules.


Changes and benefits

A number of benefits will result from the project both for employees and the organisation.

Time and cost efficiencies - functions like time recording and leave requests that currently require our staff to return to a Police Station to complete will be able to be submitted and subsequently approved on their cell phones while out and about.

Greater ease of use - the look and feel will be more intuitive and modern.

Improved system usability - reporting and analytical functionality will be enhanced.

Improved access to information for Managers, HR and Workforce Management - it will be easier to manage our people and for them to access the information they need on the go.

Reduced duplication of data capture - MyPolice will replace a number of old systems, and provide an integrated solution.

Project Update – January 2017

The Police’s Human Resources Management Information System (HRMIS) is scheduled to go-live in April 2017. This is a reforecasting of the September 2016 date on which the project was previously due to be delivered.

The HRMIS project is complex and both Police and the vendor, PwC, are focused on ensuring we get it right and deliver a quality solution that meets Police’s HR and workforce management needs.

The solution itself is built, however additional time is needed for testing and ensuring that staff are trained and ready to use the new system. As a result of these challenges, PwC has brought in an international team with extensive experience in implementing solutions of this nature. We have reassessed the project and developed a revised plan, which will see the project go-live in April 2017.

The revised timeframe will allow time to address the issues raised through testing and ensure our staff are well prepared to maximise the benefits of the new system.

Police have a robust governance process in place for the project and are actively liaising with central government agencies and keeping the Government informed of progress.

Frontline services will not affected in anyway by this change of date.

Treasury's Major Projects Performance Report

The Police HRMIS project is one of 53 major projects that represent the government’s most complex and high value investments.  

The Interim Major Projects Performance Report November 2016 published by The Treasury provides an update on how these projects are tracking.

The Police HRMIS project is currently rated as Amber as the project is on track to achieve the re-baselined project schedule and new go-live date of April 2017.