Name changes, deaths, and non-disclosure directions information sharing agreement

Public consultation open until 5pm 6 November 2018.

What we are proposing

The proposed Agreement will enable the Registrar-General, Births, Deaths and Marriages to regularly and proactively supply to Police details relating to registered name changes, deaths, and non-disclosure directions.

Police will then match this data against the records held in the National Intelligence Application (NIA), the enterprise-wide intelligence and information system that contains information necessary to support Police’s ability to maintain the law, including law enforcement.

Information that the Registrar-General, Births, Deaths and Marriages will share with Police will be information contained within a registered name change, death, and non-disclosure direction.

The purpose of the proposed Agreement is to improve the accuracy of Police information. The proposed Agreement will benefit New Zealanders by enabling Police to carry out their law enforcement functions with more accurate information. This is expected to reduce the risk of offenders using multiple identities as well as the number of events relating to misidentified individuals.

There are also benefits to the wider public of enabling Police to have more accurate information about members of the public they engage with, whether as victims, witnesses to a crime, or people that Police is providing or connecting to a service.

Background

In December 2014, a Government Inquiry was established following the illegal departure from New Zealand of a prisoner on temporary release. He was able to leave New Zealand using a passport in his birth name after renewing his passport while in prison. His birth name was not consistently recorded as the birth name in the Justice Sector and the Department of Internal Affairs had no record of the other assumed identity or the court conditions that had been imposed.

A cross-agency programme investigated options to better manage identity information across the Justice Sector. In response to the Inquiry, the then Minister of Justice agreed to a Progressive Steps project to improve the processes through which Police receives information from other agencies so that Police can more accurately identify individuals.

One of the workstreams in the Progressive Steps project is for Police to receive information regarding registered name changes, deaths, and non-disclosure directions from the Registrar-General, Births, Deaths and Marriages. The Registrar-General, Births, Deaths and Marriages can currently share this information under the Births, Deaths, Marriages, and Relationships Registration Act 1995 where it is required for law enforcement purposes. However, this relies on Police either actively dealing with a person and querying the Registrar-General at that point or confirming information already known or suspected by Police.

There is no current process where Police is proactively provided information on name changes, deaths, or non-disclosure directions.

Related documents

Detailed information about the proposed Agreement, the public consultation process and the Privacy Impact Assessment can be found below:

We would like your feedback

We invite the public to provide their views on the proposed Agreement being established under section 78AA of the Births, Deaths, Marriages, and Relationships Registration Act 1995 and Part 9A of the Privacy Act 1993.

We invite feedback on the following specific areas:

  1. The purpose and process for sharing information from the Registrar-General, Births, Deaths and Marriages to Police will enable Police to have accurate records in their national database.  Is the purpose and process appropriate, or not appropriate?
  2. Is the range of personal information about an individual proposed to be shared too restrictive, about right, or too broad?
  3. How do you feel about the automatic, regular, sharing of death, name change, and non-disclosure direction information by the Registrar-General, Births, Deaths and Marriages to Police under the proposed Agreement: agree, neutral, or disagree?
  4. Are the proposed privacy protections on the privacy of individuals affected by the Agreement too restrictive, about right, or too broad?

Make a submission

You can make a submission about the proposed Agreement by:

  • Writing a submission and sending it to dia.informationsharing@police.govt.nz with the subject line “Information sharing agreement consultation”; or
     
  • Posting it to:
    Justice Policy Team
    Police National Headquarters
    180 Molesworth Street
    Wellington 6011

Electronic submissions are encouraged wherever possible.


You can provide feedback and submissions from 9 October until 5pm on 6 November 2018.

What we will do with your submissions

Following the submission process we will prepare a report for the Ministers of Police and Internal Affairs to make recommendations about the proposed Agreement. Your submissions will be used to create this report.

As the lead agency developing the proposed Agreement, Police may include your submission, in whole or in part, when publishing feedback on the discussion process. Your personal details will not be disclosed.

If you do not want your submission published please let us know within your submission.

Release of submissions under the Official Information Act 1982

Your submission may be subject to release under the Official Information Act 1982.

If you want your submission to be withheld under the Official Information Act, please tell us in your submission why you think it should not be released if requested.