Five steps to prepare for submitting PTRs

The five steps below have been developed as a guide to help reporting entities prepare for submitting Prescribed Transactions Reports (PTRs).

 

Step 1. Prepare the information

Determine what information needs to be provided in PTRs

The information that needs to be included in PTRs (LCTs and IFTs) is outlined in the relevant legislation and PTR guidance documents.

Important note.

  • Regulatory guidance is available from the PTR page.
  • PTR documents including the PTR Data Schema (Dictionary) are available from the Resource Library in goAML.
    To access the Resource Library, reporting entities will need to log into goAML and click on the question mark icon on the menu bar.

Ensure you capture the required information

If you don’t think you do already, you will need to develop a way (either manually or automated) to start collecting it, in order to meet your obligations.

Determine where the information is, and in how many different places (systems/databases)
For example:

Determine how easy it will be to bring all the information together

If the information is in many different places and formats, determining how easy (or difficult) it will be to bring together will help you to identify the best way for your entity to submit PTRs.

Estimate the volume and frequency of reports

Having an idea of how many Large Cash Transactions (LCTs) and International Funds Transfers (IFTs) your entity will need to submit, and how often you will need to submit them, will also help to identify the best way for your entity to submit PTRs.

 

Step 2. Determine how to submit PTRs

The information you have prepared in Step 1 will assist with identifying which of the following options is best for your reporting entity to submit PTRs.

There are three methods available for submission of PTRs to the FIU:

  1. Manual entry using the goAML web forms
  2. Bulk XML document upload via goAML web
  3. Business-to-business (B2B) fully automated upload

All three methods will require the same information to be provided.

Further information about the three different methods is available from the “how to submit PTRs” page including the criteria for developing an automated solution.

 

Step 3. Develop your system

After you have worked through Steps 1 and 2, specific documentation is available to assist reporting entities to prepare for submitting PTRs (appropriate to each method).

  • If you are a reporting entity already registered in goAML, PTR documents are available from the Resource Library.  To access, log into goAML and click on the question mark icon on the menu bar.

A list of all the current documentation is available (PDF136KB) - please check the document list regularly to ensure you have the most recent information!

Please note.

  • Further updates to these documents will be released when required (either as a result of legislative change or a goAML upgrade provided by the software solution provider (the UNODC).
  • The list will be updated with the new version when released.

 

Step 4. Test your system

For each submission method, a test environment is available for reporting entities to test their solution.

Reporting entities that will be submitting PTRs via Options 2 or 3 must successfully complete a testing process before being able to access the production environment for submission.

Reporting entities who will be submitting PTRs via Option 1 are encouraged to familiarise themselves with the online forms and submit test reports (in the test environment) before submitting live reports in the production environment.

Further information is available on the Testing PTRs page.

 

Step 5. Prepare your people

User guides are available to assist reporting entities complete the online Large Cash Transaction (LCT) and International Funds Transfer (IFT) forms.  These guides are available from the Resource Library in goAML.

Hands-on training for manual entry is provided to reporting entities. To register your interest, please email goaml@police.govt.nz

For reporting entities manually uploading XML files using goAML Web, instructions are available.

No documentation is provided for Option 3 as it is a fully automated solution (requires no user intervention to submit PTRs).