Information for Suppliers

No vaccination requirements for suppliers entering Police sites

[Update 30 March] In January 2022, Police introduced a vaccination policy requiring suppliers entering our sites to be vaccinated. We are now operating in a very different environment; Omicron is less severe than Delta and is widespread in the community. Police’s new vaccination policy settings and control measures reflect this.

From Monday 4 April, Police no longer requires suppliers operating on our sites to be vaccinated against COVID-19.

Please note all suppliers entering Police premises will need to comply with Police’s COVID-19 control measures, which means wearing a mask, meeting hygiene measures and practicing social distancing. These requirements may change over time.

If you have any queries, please talk with your Police contact.

FAQs

Are suppliers required to show a vaccine pass in order to enter Police premises?


No. Suppliers entering Police premises are not required to show a vaccine pass.
 

Are suppliers who are not vaccinated or only partially vaccinated able to enter Police premises?


Yes. As with fully-vaccinated suppliers, unvaccinated or partially vaccinated suppliers are able to enter Police premises as long as they comply with all Police COVID-19 control measures, which means wearing a mask, meeting hygiene measures and practicing social distancing on Police premises. These requirements may change over time.
 

Are there any requirements suppliers must meet in order to enter Police premises?


Yes. All suppliers are expected to comply with all Police COVID-19 control measures, which means wearing a mask, meeting hygiene measures and practicing social distancing on Police premises. These requirements may change over time.
 

In January 2022, Police advised suppliers they would need to show a vaccine pass to enter Police premises from 11 March onwards. Why has Police since changed this requirement?


We are now in a very different environment. Omicron is considerably less severe than earlier COVID variants, and the reality is that everyone in the community now has a high chance of exposure to Omicron, and is susceptible to infection and transmission whether vaccinated or not. Police’s new vaccination policy settings and control measures reflect this.
 

Are there likely to be any further changes to requirements for suppliers entering Police premises?


It’s possible. Police will complete a risk assessment when environmental factors change such as the introduction of new variants, significant impact from current variants or other significant changes.
 

 

Opportunities to tender

Police uses the Government Electronic Tenders Service when advertising procurement opportunities (tenders) and post-award notifications.

Visit the Government Electronic Tenders Service website.

Please review the following points to understand how the processes operate and who the Finance contacts are.

Purchase Orders

We strongly encourage that the supplier receives a purchase order number for all goods and services requested thus ensuring that the supplier’s invoice can be paid on time.
Our purchase orders are sent via email, and it details the purchasing transaction being entered into.

If you have any questions about how we use purchase orders, please email our Purchasing team.

If you have an Accounts Payable query- please send these to Accounts Processing

Invoicing

A clear and accurate supplier invoice will avoid processing delays. Combined with a clearly displayed purchase order number ensures that the invoice can be paid on time.
All invoices are required to be sent Accounts Processing. Sending the invoice anywhere else will unnecessarily delay payment.

Emailed invoices using a pdf of the invoice are preferred, send to Accounts Processing.

or, if posting - then to the following postal address:

NZ Police
Accounts Processing
PO Box 2797
Wellington 6140

Contacts

The Police Shared Services team is responsible for managing purchases and the subsequent supplier invoice processing.
If you have any questions about how we use purchase orders or the purchasing process, please email our purchasing team on: 

Phone: 04 238 3493
Email: Shared Service Team

If you have an accounts payable query- please phone or email the team between the hours of 8am and 5pm, Monday to Friday. 

Phone: 04 238 6710
Email: Accounts Processing